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When transitioning into a contract, Wexford Health averages 98% retention of existing employees and provides a smooth, seamless transfer of staff.

Leave Coordinator Job

Job Number: 74576192549

Location: Pittsburgh, PA

Date Posted: 12-14-2016


Wexford Health Sources, one of the nation's leading innovative correctional health care companies, provides clients with experienced management and technologically advanced services, combined with programs that control costs while ensuring quality.  For nearly two decades, Wexford Health has consistently delivered proven staffing expertise and a full range of medical, behavioral health, pharmacy, utilization management, provider contracting, claims processing, and quality management services.

At Wexford Health our philosophy is that health care should not be considered a luxury for anyone.  We simply care for those in need and the corrections environment is our venue.

Wexford Health has an exceptional opportunity for a Full Time Leave Management Specialist to join our team of healthcare professionals at the corporate office in Greentree, Pennsylvania.

We’re proud to offer a competitive benefits package including:

  • Annual review with performance increase
  • Generous paid-time off program that combines vacation and sick leave
  • Paid holidays
  • Comprehensive health insurance through Blue Cross Blue Shield
  • Dental and Vision insurance
  • 401(k) retirement savings plan
  • Company-paid short-term disability
  • Healthcare and dependent care spending account


The Leave Management Specialist will be responsible for in-house administration and management of company-wide leaves of absences (LOA) including, but not limited to, FMLA, medical leaves, personal leaves, short term disability and ADA activity.  The incumbent interacts with the Risk Management Department to assist in the management of employees out on workers’ compensation.  Ensures applicable LOA forms, correspondence, tools, processes and policies are current and appropriate based upon requirements and changes to Federal or State Laws.  The incumbent educates employees and managers on leave processes and leave requirements and maintains accurate records and reporting for all leave activity.


  1. Manages the leave administration process for various types of leaves including, but not limited to, FMLA (block and intermittent), medical leave, personal leave, short term disability and workers compensation to ensure they are being handled according to Wexford Health policy/procedures and in accordance with state & federal legislation.
  2. Takes the lead in working with employees, their healthcare providers, and WHS management staff in providing guidance/solutions, and influencing outcomes in activity related to employee absence that fall within and outside of the existing leave programs.
  3. Reviews medical certifications to determine whether the medical condition meets the criteria under the Family and Medical Leave Act of 1993.  Reviews medical evidence of reason for other leaves to determine appropriateness of leave requests. 
  4. Along with the Director, Human Resources, approves or denies leave requests by employees.  Calculates duration of leave and monitors activity during leave to ensure employee does not exceed allowed time
  5. Maintains close professional relationships with employees, managers and regional Human Resources staff to expedite the request for leave, the approvals and on-going administration of all leave requests and employees’ return to work.
  6. Develops, tracks and manages all documentation, notifications, correspondence, etc. provided to employees throughout the leave (notification letters, approval letters, information packets, return to work plan, etc.) and ensures all documentation is provided within required timeframes.  Ensures all administration details, files, etc. are completed, processed and retained as required in accordance with company policy/procedure and applicable Federal and State laws.
  7. Educates employees and managers on the leave of absence, Worker’s Compensation and/or ADA accommodation process.  Develops and facilitates leave of absence and accommodation training materials to managers.
  8. Communicates effectively with all levels of the organization and ensures management understanding of the company's responsibilities during an employee's absence or accommodation. 
  9. Assists in developing and monitoring best practices relating to leave administration and absence management based upon procedures and policy provisions; and new and changing federal and state legal requirements.
  10. Partners with the Director, Human Resources and outside absence vendor when appropriate on complex leave cases for escalated problem resolution.
  11. Participates in claim reviews as related to LOA, Worker’s Compensation, and ADA as appropriate.
  12. Coordinates applicable adjustments to pay and benefits with the Human Resources Generalist and Payroll department.
  13. Works with Risk Management, HR Generalist, returning employee, and his/her manager, as appropriate, to ensure that any required workplace accommodations are provided to allow for the employee’s return to work.
  14. Attends on-going training as needed to remain current on leave laws.

The duties and responsibilities outlined herein are for payroll purposes only; employees may be assigned other duties as required.


The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential duties are routinely performed in a general office environment.  Duties may require work at a station/desk and entail paperwork, use of computers, fax machines, copiers, and other business machines.  Essential duties may require the following physical demands: the strength to lift and carry material weighing up to 30 pounds; vision to read printed materials and computer screen; walking; reaching; carrying; stooping; bending; squatting; prolonged sitting; handling (hand movement); hearing and speech to communicate in person and over the telephone; intellectual skills including short and long term memory, abstract reasoning, and decision making. Specific vision abilities required by this job include close vision and distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus; must be able to clearly communicate orally and via written and typed correspondence and notes using various forms, records, charts, and electronic media.


Standard office setting.




CERTIFICATION: Current CPR certification.

EDUCATION: Bachelor’s Degree or equivalent in Human Resources, or the equivalent in related work experience.

PREFERRED EXPERIENCE: Three or more years of experience specifically in a leave of absence management capacity, demonstrating a thorough knowledge and understanding of federal and state (including, but not limited to, Arizona, Florida, Illinois, Maryland, Mississippi, Pennsylvania and West Virginia) leave and employment laws and Wexford Health leave of absence policy and procedures.


  • Strong verbal and written communication skills and ability to interact with others clearly, concisely, and persuasively.
  • Ability to competently manage multiple priorities simultaneously with a professional attitude.
  • Exceptional time management and organizational skills under pressure.
  • Strong analytical, critical thinking and problem-solving skills.
  • Demonstrated good judgment by anticipating the consequences of actions and weighing multiple, sometimes conflicting, priorities.
  • Persistent follow through on assignments.
  • Excellent ability to handle confidential information.
  • Ability to manage confidential employee information.
  • Intermediate to advanced skills with Microsoft office products (Word, Excel, PowerPoint, Outlook).
  • Medical Certification.


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