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Medical Records Supervisor Job

Job Number: 74583976112

Location: Jessup, MD

Date Posted: 12-14-2016


Wexford Health Sources, one of the nation's leading innovative correctional health care companies, provides clients with experienced management and technologically advanced services, combined with programs that control costs while ensuring quality.  For nearly two decades, Wexford Health has consistently delivered proven staffing expertise and a full range of medical, behavioral health, pharmacy, utilization management, provider contracting, claims processing, and quality management services.

At Wexford Health our philosophy is that health care should not be considered a luxury for anyone.  We simply care for those in need and the corrections environment is our venue.

Wexford Health has an exceptional opportunity for a full-time  Medical Records Supervisor to join our team of healthcare professionals in the Jessup, MD area.

We’re proud to offer a competitive benefits package including:

  • Annual review with performance increase
  • Generous paid-time off program that combines vacation and sick leave
  • Paid holidays
  • Comprehensive health insurance through Blue Cross Blue Shield
  • Dental and Vision insurance
  • 401(k) retirement savings plan
  • Company-paid short-term disability
  • Healthcare and dependent care spending account 


The Medical Records Supervisor is responsible and accountable for supervising medical records staff and for managing the medical records department in compliance with all applicable standards, policies and procedures. The Medical Records Supervisor oversees the organization and maintenance of files and records concerning patient diagnosis, treatment, admissions, discharges and daily patient census changes. The employee is expected to exercise good judgment and confidentiality.


  • Direct supervision from Medical Records Director
  • Supervision of Medical Records Clerk and medical records department.
  • Medical Records Supervisor interacts with all health care personnel. His/her duties may be assigned or delegated by the Medical Records Director, Health Services Administrator, and/or Regional Administrator.  


  1. Direct day-to-day activities of personnel engaged in analyzing, compiling, indexing and filing medical records of patients.
  2. Oversee all medical record activities and medical record staff.
  3. Ensure that a health record is maintained on each inmate in a confidential and secure manner.
  4. Train and supervise clinical and medical record personnel in medical record procedures, protocols and guidelines.
  5. Comply with and enforce Wexford Health/facility policies and procedures and ensure subordinate compliance.
  6. Assign staff members to routinely review health records for completeness and organization and report non-compliance of health care providers to the Medical Director, Director of Nursing and/or the Regional Administrator as appropriate.
  7. Ensure that all forms contained in the health records are approved.
  8. Participate in the Quality Improvement program by attending meetings and reporting on data assigned for collection or in a capacity as requested.
  9. Collect and submit information for monthly statistical reports.
  10. Pre-audit and prepare medical records for monthly and/or quarterly reviews.
  11. Address all court/legal-related correspondence as it relates to health records in a timely manner in accordance with established policies and procedures.
  12. Serve as medical records custodian in court when necessary.
  13. Ensure appropriate and quality orientation for all newly hired staff.
  14. Develop employee improvement programs, orientation programs and health records in-services for staff and staff orienteer.
  15. Familiarize self with all rules, regulations, statutes, policies and procedures governing the health record.
  16. Assist with developing and updating appropriate policies and procedures.
  17. Assist with developing and implementing corrective action plans for health records contract audit issues.
  18. Utilize Wexford Health’s Performance Management Policy for employee development
  19. Assist with employee annual performance appraisal.
  20. Assist with performance evaluations/corrective action on employees under supervision and in need of individual development.
  21. Notify the Staffing Department of vacant or upcoming vacant positions in a timely manner and actively assist the Staffing Department in the filling of vacant positions.
  22. Be familiar with Wexford Health’s overtime policy to remain within budget.
  23. Adhere to safety and security regulations.
  24. Act as a consultant to all health unit departments regarding their record keeping procedures.
  25. Adhere to PHI regulations as defined by HIPAA
  26. Maintain composure in stressful situations.
  27. Participate in in-service education.
  28. Makes suggestions for improving work conditions.
  29. Support philosophy, objectives and goals of the medical records department.

The duties and responsibilities outlined herein are for payroll purposes only; employees may be assigned other duties as required.


The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Essential duties are routinely performed in a general office and clinical environment. Duties may require work at a station/desk and entail paperwork, use of computers, fax machines, copiers, and other business machines and medical equipment. Essential duties may require the following physical demands: the strength to lift and carry material weighing up to 30 pounds; vision to read printed materials and computer screen; walking; reaching; carrying; stooping; bending; squatting; prolonged sitting; handling (hand movement); hearing and speech to communicate in person and over the telephone; intellectual skills including short and long term memory, abstract reasoning, and decision making.
  • Must be able to ambulate throughout the facility for extended periods of time; specific vision abilities required by this job include close vision and distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus; must be able to clearly communicate orally and via written and typed correspondence and notes using various forms, records, charts, and electronic media.
  • Employee may be exposed to a challenging environment, which may include exposure to bloodborne and airborne pathogens, verbal and physical assault, and loud noises.  


Standard medical setting within a correctional facility, which includes daily interfacing with inmate patients, correctional staff, and health care personnel. Temperature extremes may be encountered while moving throughout the facility outdoors and indoors in buildings without air conditioning.


TRAVEL: Minimal travel throughout region required


  • Preferred Medical Record Technician in Medical Records Science
  • Preferred having passed the American Health Information Management Association examination (A.H.I.M.A.)


  • Registered Health Information Technologist (R.H.I.T.), or Registered Health Information Administrator (R.H.I.A.)
  • Maintain Credential Licensure and CPR certificate

EDUCATION: High School Diploma or GED equivalent required


  • Two (2) years medical record experience preferred
  • Familiarity with the Joint Commission on Accreditation of Healthcare Organizations preferred
  • Management of Ambulatory Care preferred
  • Ability to maintain regular and reliable attendance


  • Strong interpersonal skills.
  • Strong verbal and written communication skills.
  • Knowledge of the Problem Oriented Medical Record System.
  • Demonstrated experience meeting multiple deadlines. Must ensure documents are ready for review well in advance of any deadline.
  • Ability to competently manage multiple priorities simultaneously.
  • Ability to work in a stressful environment.
  • Must be a "team-player" as this position requires daily coordination with other coworkers.


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