Medical Records Clerk in Santa Fe

Santa Fe, New Mexico   |     Regular Full Time    |     Job ID:15965



POSITION: Medical Records Clerk

SCHEDULE: Full-Time 

FACILITY: Penitentiary of New Mexico


Wexford Health Sources, Inc. is a member of the Wexford family: a group of the nation’s leading innovative correctional health care companies.  At Wexford Health Sources, Inc., our philosophy is that health care should not be considered a luxury for anyone. We simply care for those in need and the corrections environment is our venue.


  • The Medical Records Clerk is responsible and accountable for the maintenance of health records. In this capacity, the employee organizes and maintains a system of health files and logs concerning patient diagnosis, treatment, admissions, discharges and daily patient census changes.
  • Maintains a system and updates facility health status requirements for inmate physical, laboratory, PPD, etc.
  • Files loose documentation generated from inside and outside institutions such as laboratory reports, radiology results, completed consultation reports, progress notes, etc.
  • Ensures confidentiality of all medical records information.
  • Retrieves medical charts for all healthcare staff or clinics as requested
  • Validates and ensures that forms for the release of information are current, accurate and complete as defined by HIPAA.
  • Checks to ensure that health files are complete (contains all necessary documents) with all loose notes properly secured, and in the correct sections.
  • Ensures that the guidelines for hardcopy clinical entries are met at all times (use of hardcopy when Electronic Health Records is not available).
  • Assists in preparing periodic statistical reports and other management information system requirements. Maintain logs for appropriate medical unit onsite staff.
  • Answers telephone, relay messages and transfer calls as appropriate.


Wexford Health offers a competitive benefits package including:

  • Performance check-ins with annual merit increase (if applicable)
  • Generous paid-time off program that combines vacation and sick leave
  • Paid holidays
  • Comprehensive health insurance through BlueCross BlueShield
  • Dental and Vision insurance
  • 401(k) retirement saving plan
  • Company-paid short-term disability
  • Healthcare and dependent care spending account
  • Continuing education options

Job Requirements:

The following requirements list the minimum to qualify.  An equivalent combination of education and experience may be accepted.

LICENSING: Not applicable

CERTIFICATION: Current CPR Certification

EDUCATION: High School Diploma or GED equivalent

PREFERRED EXPERIENCE: Minimum of one (1) year medical records experience



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