Staff Assistant

Mt. Sterling, Illinois   |     Regular Full Time    |     Job ID:16327



POSITION: Staff Assistant

SCHEDULE: 8a-4p, Monday-Friday (Off Saturday and Sunday)

FACILITY: Western Correctional Center

LOCATION: Mount Sterling, IL



We’re proud to offer a competitive benefits package including:

  • Annual Increase
  • 40 total paid days off per year
  • 401(k) plan with 50% match
  • Medical, Dental, and Vision insurance
  • and more! 


Under the direct supervision of the designated Wexford manager, provides general secretarial and receptionist services to the Administrative Director(s) of the Unit.


  1. Performs clerical/technical duties.
  2. Prepares and types reports/correspondence for manager(s).
  3. Answers telephone, relays messages and transfers calls as appropriate.
  4. Develops and maintains filing system for all material.
  5. Schedules appointments for manager(s).
  6. Schedules offender appointments as requested.
  7. Prepares offender call/movement passes as requested.
  8. Collects, sorts and distributes daily mail.
  9. Orders and/or monitors office and/or medical supplies levels.
  10. Takes minutes of meetings and other dictation as requested.
  11. Maintains offender correspondence file.
  12. Secures information for responses to inquiries.
  13. Maintains the confidentiality of all correspondence and files.
  14. Coordinates or provides clerical assistance for Telehealth (videoconferencing) clinics as requested.
  15. Assists with organizing and/or sorting staff timekeeping and payroll if requested.
  16. Creates documents and/or utilizes Word and/or Excel to track different aspects of medical care as requested.
  17. Manipulates information within Excel to provide medical statistics or reporting.
  18. Uses the appropriate computer program to track patient care consistent with IDOC Administrative and Institutional Directives or other established criteria as directed.
  19. Refers all clinical decision making to clinical staff or immediate supervisor and at no time acts to provide clinical opinion, clinical decisions or clinical direction to patients.
  20. Assists with IDOC/Wexford Health reconciliation process as requested.
  21. Ensures confidentiality of all offender/employee medical records and/or employee personnel files. Refers to the supervisor any requests of questionable nature.
  22. Upon receiving the necessary training and/or instruction, perform other duties as required or assigned.

The duties and responsibilities outlined herein are for payroll purposes only; employees may be assigned other duties as required.


Standard medical setting in a correctional facility, which includes daily interfacing with inmates, correctional staff, and health care personnel.  Temperature extremes may be encountered while moving throughout the facility outdoors and indoors in buildings without air conditioning.


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